Event Sponsorship

EVENT SPONSORSHIP PROGRAM

The Visit Edmond Event Sponsorship Program supports events that have a significant economic impact on the City of Edmond. Applicants should describe how their event promotes overnight stays, generates sales tax and utilizes Edmond hotels, vacation rentals, and other facilities/venues. Visit Edmond wants to partner with planners to welcome groups/events to Edmond and showcase all that Edmond has to offer. 

An applicant may apply for event sponsorship in exchange for promoting Visit Edmond and encouraging visitors to dine, stay and play in Edmond. This program is supported by a portion of the city’s dedicated 6% lodging tax, which is collected by hotels and vacation homes on nightly room rates and utilized to promote business, leisure and sports-related travel to the City of Edmond.

OVERVIEW

  • Visit Edmond staff will review applications year-round on a case-by-case basis.
  • Applicants should supply a sponsorship packet detailing the benefits of sponsorship, including levels or tiers of support.
  • Funding decisions will be based first and foremost on the event’s overall economic impact to the City of Edmond. The number of overnight stays and the community impact of the event will also be considered.
  • Visit Edmond recommends that applicants apply 90 days or more prior to the scheduled event date.
  • All sponsorships are issued for one year; multi-year sponsorship commitments will not be considered.
  • Sponsorship recipients are required to return all funds from Visit Edmond if the event is cancelled for any reason.
  • All sponsorship applications are reviewed by Visit Edmond staff and presented to the Visit Edmond Tourism Advisory Board.

NOTE: This is not a source of permanent funding. Visit Edmond reserves the right to deny funding 
requests from year to year for any reason. Submission of an application does not guarantee funding.

REQUIREMENTS

  • Completed and signed application.
  • Proposed budget submitted with application.
  • Approved applications must provide a current IRS W-9 Tax Form before invoices are processed by the City of Edmond.
  • A post event debrief meeting must be completed within 30 days of the event with Visit Edmond staff

VED-Logo-Primary-2Color-svg

 

Fill out electronic form below.

 

Event Information

udf_45 calendar
udf_46 calendar

history, target audience, growth—past or future, fixed location or does it rotate, etc.

udf_48
udf_49

Lodging and Venue Partners

select all that apply

How will you encourage participants to stay in Edmond hotels/vacation homes?



Sponsorship Information

udf_57

If yes, please attach sponsorship documents

$

Select all that apply

What benefits and exposure will Visit Edmond receive as a sponsor?








Economic Impact

%
%

Contact Information

Organization Information

All sponsorship requests must submit a W-9.

I agree and understand that by signing the Electronic Signature Acknowledgment and Consent Form, that all electronic signatures are the legal equivalent of my manual/handwritten signature and I consent to be legally bound to this agreement. I agree to return all funds received from Visit Edmond if the event is cancelled for any reason.

* Indicates a required field.

Special thanks to our advertisers: